Role of Position Descriptions in Smooth Running of an Organization

The study is primarily aimed at evolving “Position Descriptions” for some key positions in the executive cadre of System Control Department at CESC Limited. A position description is a statement of the purpose, duties, responsibilities, key result areas and specifications such as the qualifications needed by the person in the job and the skills and knowledge required. We have used questionnaire, interview and observational method. The position descriptions are validated by superiors in the respective departments. We have found that there is overlapping of job duties and job responsibilities. This overlapping is quite alarming for the organization and may even become a hurdle in the path ahead. It can be seen as a classic case of de-layering. The paper concludes that good communication, interpersonal and negotiation skills are absolutely essential to perform the day-today duties including handling the union, solving IR related issues, development of subordinate, job setting, distribution and allocation, etc. Position descriptions will help in the alignment of employee direction and can be a useful tool to aid in the communication between management and employees.